A shared workspace needs an access plan based on responsibilities. List common entrances, tenant-controlled rooms and shared facilities separately, then identify who can authorize changes at each opening. One tenant's request does not automatically authorize work on a common door.
Define users and boundaries
Record staff, visitors, cleaners and delivery users by role. State the doors each role needs and the times access is required. Keep confidential rooms and account administration out of broad access groups unless the responsible operator has explicitly included them.
Discuss the desired policy before selecting a key or electronic system. A master-key arrangement and a shared code are different approaches with different administrative implications. Ask about compatibility, revocation, backup access and how future occupants will be added.
Agree on a change process
Name the contact who receives access requests, approves them and maintains records. Include a process for departures and lost credentials. Without that ownership, a technically sound installation can become a poorly maintained access arrangement.
For work affecting occupied tenants, agree on the appointment, temporary access and handover. Avoid undocumented key exchanges between contractors and individual occupants.
Commercial locksmith services can help evaluate the hardware after the workspace's access requirements are defined. Contact the Vancouver team with the opening list and authorized property contact so the assessment addresses the whole arrangement.